A simple rule of thumb
Delegate anything where the work is research, coordination or follow-up, and keep anything where the value is your judgment or your presence. Your assistant gathers the options and does the legwork; you make the decision that matters, usually in one reply.
Scheduling and appointments
Time-sensitive and easy to forget, this is usually the first thing people hand over.
- Rebooking
- "Find a time for the dentist next week that works around my travel."
- Conflicts
- "Check next week for clashes and suggest fixes."
- Recurring care
- Haircuts, car services, check-ups and renewals booked before they lapse.
- Rearranging plans
- "Move my dinner with James to 8:30 and let him know."
Travel and experiences
Travel takes hours of comparison. Ask for options and a recommendation, and approve the booking.
- Flights and hotels compared against your preferences
- Day-by-day itineraries with transport and restaurants
- Anniversaries, birthdays and special occasions planned
- Changes handled when plans move
Home and providers
Finding, comparing and chasing providers is classic delegation territory.
- Contractors, cleaners and repair services found and compared
- Quotes requested and summarized
- Visits scheduled and confirmed
- Businesses followed up until an issue is resolved
Gifts, occasions and the people in your life
Relationships generate a steady stream of small logistics: birthdays, anniversaries, dinners, thank-you notes and plans that need rearranging. These are easy to delegate once your team knows the important dates and your preferences.
- Important dates
- Birthdays and anniversaries kept on record, with gift ideas or reservations suggested in good time.
- Gifts
- "Find three gift ideas for my sister under $200, she loves cooking." Ordered once you choose.
- Dinners and plans
- Reservations booked, guests told about changes, and calendars updated.
- Events
- Venues compared, bookings confirmed and the details followed up.
Research and purchases
Any decision that needs research first: a new office chair, a robot vacuum for a house with a dog, the right gym near your office. Ask for three options with a recommendation and the reasons behind it.
Fitness and personal goals
Goals are often overlooked as something you can delegate. You can't hand over the workout, but you can hand over the planning: researching effective exercises, building a program around your calendar, booking sessions and checking in each week. The same applies to routines such as reading more or protecting weekends.
Personal finance administration
Keep it to organization and research. Investment, tax and legal decisions belong with a licensed professional.
- Subscriptions listed, with unused ones flagged
- Bills and renewals tracked in a calendar
- Monthly spending summarized
- Savings goals tracked, with reminders on payday
What to keep for yourself
Set approval rules at the start so both sides know exactly where the line is.
- Decisions with real consequences: your assistant prepares them, you make them
- Anything sent in your name for the first time, until you've agreed how it should sound
- Medical, legal, tax and investment judgments, which need licensed professionals
- The parts of life you enjoy doing yourself
How to start delegating
Start with the three tasks you have been putting off longest. Send each as a single message describing the outcome you want, not the steps. Then share your preferences once, so every future request starts from what your team already knows.
With SuperHandled, your named Personal Concierge takes requests like these in a private channel and comes back with finished work or clear options to approve. Personal is $900 a month and Plus is $1,500 a month.